Sponsors & Exhibitors Manual

Thank you for participating in this year’s conference. Please review the following information to assist with your preparation. 

If you have questions or require assistance, please contact: 

• Conference Design 
• mail@conferencedesign.com.au 
• +61 3 6231 2999 

Exhibition Schedule

When Arriving at the Venue

Go straight to your trestle table and begin setting up. Conference staff will deliver your name badges and an exhibitor pack to your stand.

Registrations

Register your representatives 90 – 60 days before the conference. Accommodation bookings can be made when registering. A registration is required to access the exhibition area.

Register via the link provided in your confirmation email.

• Sponsors: Refer to the prospectus for the number of registrations included in your package
• Additional registrations:
  • Full Registration: $790
  • Additional Welcome Function Tickets: $65
  • Additional Conference Dinner Ticket: $205

Freight, Deliveries & Collections

Exhibitors and sponsors are responsible for all freight arrangements to and from the conference venue.

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

• Deliveries will be accepted by the venue from Monday 30 November
• The loading dock is open from 06:30 – 14:30 (Mon-Fri), and is located on B1 level, with access from Leichhardt Street and Wickham terrace.
• Use the delivery label provided by the venue
• Confirm directly with your courier that the delivery has been made before you arrive
• Have your courier contact details, consignment number, and delivery date with you when you arrive onsite

Onsite Storage

• Exhibitors cannot leave boxes and packing materials in the exhibition area during the conference
• There is no onsite storage, so please make alternative arrangements for any excess items and materials

Collections

Your staff need to ensure all steps are completed before leaving the exhibition.

• All goods must be collected no later than Monday 7 December
• Pack and label all materials
• Add your courier’s consignment note and/or number as required
• Leave the items on your stand for collection by venue staff
• Arrange for your courier to collect the items from the loading dock

Freight Forwarders (where no handler has been appointed)

Please note that no freight logistics company has been appointed for this event. We recommend using your own freight handler or suggest contacting one of the following providers:

• Australia Post 13 POST (13 7678): auspost.com.au
• Toll Group 1300 865 547: www.tollgroup.com
• TNT (FedEx) 13 11 50: www.tnt.com
• StarTrack 13 2345: startrack.com.au
• Fastway Couriers: www.fastway.com.au

Lead Management

The conference app provides an integrated lead capture feature, allowing exhibitors to scan attendee badges and collect contact details seamlessly.

For detailed instructions, refer to the Lead Management web page.

Car Parking

Hotel Grand Chancellor Brisbane offers secure underground parking, including two charging bays for electric vehicles (charges apply).

Access via Leichardt Street or Wickham Terrace.

Conference Guests are able to access a reduced rate of $20 per day.

Please see the Conference team at the registration desk for more information.

Marketing and Advertising

Refer to the prospectus to confirm the advertising and marketing benefits included with your package.

Terms and Conditions

You can find the full sponsors and exhibitors Terms and Conditions on the sponsors and exhibitors opportunities page.